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Links to all sections of the TRUSTEES’ POLICY MANUAL 700.00 SERVICES 710.00 Public Telephone That a public, coin-operated telephone be installed in a convenient and quiet location in the Winchester Public Library for the convenience of its patrons and that said telephone be designated for outgoing calls only and that its installation and maintenance be funded from available funds. 720.00 Rich Room That all materials presently housed in the Rich Room be removed from 730.00 Telephone Renewals That telephone renewals be eliminated. To restore telephone renewals. To accept the revised Art Exhibits Policies and Procedures: The Library encourages exhibitions and displays of paintings, photographs, sculpture and other art works and crafts ("art works") for civic, cultural, educational and recreational purposes. Exhibit and display space is made available on an equitable basis to qualified individuals or groups with respect to art works that best meet the standards for acceptance. The Library Director, as the delegate of the Library Board of Trustees, has the supervisory authority over the use of Library space for art exhibit purposes, including what particular space may be used and for what period of time. Acceptability of an art exhibit is at the discretion of the Library Director, whose decisions may be appealed to the Library Trustees. The Library Director works with a Committee on Art Exhibits that recommends the selection and scheduling of artists' exhibitions for the Library. All requests by applicants for art exhibit space shall be made to the Committee, which meets once a year to jury exhibits. Application procedures are available upon request. All such applicants shall sign an Application Form for Use of Exhibit Space as prepared and from time to time amended by the Library Director. The Committee's recommendation will be based on the Committee's As noted, acceptability of a proposed exhibit is at the discretion of the Library Director. In exercising such discretion, the Director will consider, in addition to the criteria used by the Committee, the degree to which the proposed exhibit furthers the best interests of the community, the relative degree of public interest in the subject matter of the proposed exhibit, its relative importance as a record or reflection of the times or the community, and the degree to which the exhibit will be responsive to and consistent with the policies of the Library Board of Trustees, including the Library's Mission Statement, Goals and Objectives, and Collection Development Policy. This procedure includes adherence to the statement in the American Library Association's Bill of Rights that libraries "should make [exhibit spaces] available on an equitable basis, regardless of the beliefs An artist whose work is accepted for exhibition may, discreetly, In the event that an applicant's request for exhibit space is recommended by the Committee but not approved by the Library Director, the applicant may, within seven (7) days file with the Library Director a written appeal to the Library's Board of Trustees. The appeal must be presented in person by the applicant and shall be heard by the Board within thirty (30) days from the filing of the appeal on a date designated by the Board. The sole question on appeal shall be whether the Library Director abused his or her discretion in arriving at the decision not to accept the proposed exhibit. The Library is not responsible for loss or damage to any art works being exhibited or displayed. The Library does not insure any exhibits. The exhibitor assumes full responsibility for loss or damage to art works being exhibited or displayed in the Library. The Library Director or the Director's designee will facilitate publicity about an exhibit with local newspapers. If press Press releases and other methods of promotion of an art works exhibit in the Library will be subject to review and possible editing by the Library Director to assure that they do not imply endorsement by the Library of artistic, social or political viewpoints, if any, allegedly associated with the exhibit. 740.10 Application for use of exhibit space To accept the following revised Application Form for Use of (February 27, 2001) COMMITTEE ON ART EXHIBITS IN THE LIBRARY Proposed art exhibits will be juried by a Committee on Art Exhibits. The Committee will include 7 - 9 people who will each serve for a term not to exceed three consecutive years. Terms will be staggered to provide continuity on the Committee. The Committee will include: 2 -3 representatives of the Library - Trustees and/or Friends of the Library The Library Director will serve ex-officio as a permanent member of the Committee. The Committee will elect a Chair who will work with the Library Director to facilitate the exhibit process. Committee members will not be eligible to exhibit in the Library as individual artists during their three-year term on the selection Committee. One month in each cycle will be set aside for a group exhibit of the Committee of Jurors’ work. The Committee will meet annually, in the spring of each year, and review all proposals for the next calendar year. The Committee may schedule exhibits as far as 16 months in advance, in order to ensure an uninterrupted schedule. Artists' proposals will be submitted annually to the Library. Artists will submit application forms and 12 slides of their work. Six representative pieces may be submitted in lieu of slides, but In reaching its decision, the Committee will make an effort to include a variety of media, subject matter, and style. Group shows will be included from time to time, for special categories. These include Winchester students, senior citizens, and artists whose work has not been accepted for an individual show. At least one month per year will be set aside for a special category exhibit. The Chair, or a designated artist representative, will serve as a contact to answer questions from potential artist exhibitors. Following the annual meeting, Committee members will telephone artists who submitted proposals and inform them of their status. A goal of Library art exhibition is to provide space for a broad range of Winchester and area artists. Therefore, artists who are selected to exhibit their work in one exhibit cycle will not be eligible for consideration in the next immediate exhibit cycle. The Library Director is responsible for producing the final calendar for exhibits. Artists will be instructed to contact the Director for information regarding their exhibits, including hanging and removal of their work. Publicity about the annual jury date will be coordinated between the Committee Chair and the Library Director. The Director is responsible for newspaper and flier announcements of the jury date. General information about the jury process and exhibit policy will be available in the Library's Administrative Office throughout the year. Artists having more specific questions will be referred to the Committee Chair or the Chair's designee. Approved by a vote of the Library Board of Trustees (February 27, 2001). Revised (June 15, 2004) WINCHESTER PUBLIC LIBRARY Application Form for Use of Exhibit Space Individuals and groups who have been given exhibit space through the Library’s Committee on Art Exhibits are encouraged to review the Library’s policy on using display and exhibit space. The Library is not responsible for loss or damage to any items on display. The Library does not insure any exhibits. The exhibitor assumes full responsibility for loss or damage to articles on display in the Library. The artist or exhibitor must designate one person who will be responsible for hanging and removing the exhibit. The exhibitor must coordinate dates for hanging and removing an exhibit through the office of the Library Director. Library staff is not available to assist with hanging exhibits. The Library’s hanging system allows for some flexibility in height and location of paintings. No additional hooks, nails, or other fasteners will be attached to the walls of the Library. Additional hangers are available. Titles of paintings and other works of art may be fastened to the frames or the artwork. Nothing may be glued or fastened directly to the Library’s walls. The exhibitor may indicate that works are for sale and may display the exhibitor’s name and telephone number to arrange sales. The recommended procedure is a typed price list keyed to numbers attached to the artwork. The Library cannot engage in sales or referral for sales. As a courtesy to exhibitors, the Library will facilitate publicity about the exhibit with local newspapers. Exhibitors should provide press releases to the Library Director who will forward them to the local papers and to the Boston Globe calendar pages. Exhibitors may book the Library’s Meeting Room for a reception. Use of the Meeting Room will be allowed subject to the terms and conditions outlined in the Library’s Meeting Room policy. Name ________________________________________________________________ Address ________________________________________________________________ Dates of Exhibit____________________________________________________________ Brief Description of Exhibit________________________________________________ I have read and understand the Library policy for use of exhibit space. I hereby release the Town of Winchester, its officers, agents and employees, the Board of Trustees of the Winchester Public Library, and its Committee on Art Exhibits, from responsibility for loss, damage, or destruction of any artwork. Signed _________________________________ Date _________________ (February 2001) 750.00 Children’s Department Programs Mission Statement: The Winchester Public Library’s Children’s Department provides programs for children, age birth through 11 years old, which stimulate interest in the resources of the Library through experiences with learning, creativity and a variety of cultural forms. Programs must meet at least one of the following criteria:
Considerations/Requirements:
(April 15, 2003) 760.00 Collection Development To adopt the Collection Development policy as presented at this Collection Development Responsibilities The Trustees of the Winchester Public Library are ultimately responsible for determining collection development policies. The Library Director is responsible for carrying out these policies through the collection development process. The Library Director delegates collection development to the Library's professional staff in the form of a Collection Development Committee, which meets regularly. Each member of this committee has specific subject and/or format collection development responsibilities. The Children's Room professional staff forms a committee of the whole for purposes of collection development. On September 22, 1992, the Board of Trustees adopted the following The Winchester Public Library strives to be a dynamic resource that meets the information needs of the entire community and assists all of its members in:
The Library places special emphasis on the following three role and considers each role to be of equal importance: Providing timely, accurate, and comprehensive information services to meet the informational, educational, cultural, practical, and leisure needs of the individual. Promoting access to the resources of other libraries through electronic databases and Inter Library Loan services. Serving the needs of children by promoting reading for pleasure, assisting in independent learning, and responding to the informational and educational requests of the individual child. Introducing children, together with their caregivers, to the resources of the Library and enhancing their cultural, educational, and recreational experiences. Featuring current, high-interest materials, both fiction and non-fiction, in a variety of formats. Recognizing the importance of reading, listening, and viewing materials that respond to a broad spectrum of the individual's needs and interests - practical and recreational as well as intellectual and cultural. Collection Development Goals We select materials that, in the judgment of the professional staff, will fulfill the three primary roles as stated in the Library's mission statement: providing popular materials, service to children, and reference services. These materials encompass a wide variety of subjects, with an emphasis on the needs of :
The Library's concern is to build a well-balanced permanent collection, within the annual budget*, to serve the needs of the Winchester community. We serve all ages, cultures, and abilities. We work cooperatively with the member libraries of the Minuteman Library Network to develop a comprehensive collection that will expand the resources available to our residents. All material must meet at least one of the following criteria:
Collection Development Methodology Selection is performed by consulting reviews, circulation statistics, bibliographies, standard catalogs, and by previewing copies of materials. We also consider patron requests on the basis of cost, usefulness, and potential user demand. Reference Materials The library's reference collection is designed to provide information on the most frequently asked reference questions. Selections are made which will fill in gaps in various subject areas so that most reference questions can be answered using the local collection. Collection development of the reference collection is based on the same criteria as those for all library materials. Local Interest We maintain a local history collection and a local government documents collection because of the usefulness of this kind of materials to our patrons and because there is no other agency where this material is available. We also keep a collection of books by local authors in the Local History Room. The library will keep at least one copy of each of the books by local authors. The library will obtain these materials through donations whenever possible. The Winchester Town By-Laws require the library to house copies of the minutes of Town committee and agencies. These are kept permanently in the Reference Department. Periodicals, Microtext, and Newspapers Periodicals are selected to provide:
The library subscribes to local, regional, and national newspapers in order to provide a broad perspective on the news. All subscriptions are reviewed annually and evaluated as to their Audiovisual Materials and Online Services Audiovisual materials for all ages are selected according to the same criteria as the library's other materials. In the case of recorded versions of works that have previously appeared in print, unabridged versions are preferred. Decisions to add new formats depend on user demand and cost. Collection Maintenance Classics and materials of lasting value that are in good condition are retained in the collection, but removal of some items is necessary to provide a dynamic collection. The Collection Development Committee is responsible for making decisions about removing items. The points taken into consideration are:
(Amended: July 17, 2002) *The Library's materials budget is subject to regulation by the Massachusetts Board of Library Commissioners. Challenge of Materials by Patrons Patrons may challenge the decision to include or remove a particular title in the collection. The Library Director will respond to a patron's written request for re-evaluation based on the library's Collection Development policy and mission statement. The Library's Board of Trustees has ultimate responsibility for decisions to include or to remove a title from the collection. Possible controversial content will not preclude the selection of materials, nor will it be a factor in a decision to remove materials. Donated Materials Patrons who wish to donate materials are encouraged to ask the professional staff for suggestions and guidelines. Unsolicited donations in good condition may be added to the collection, given to the Friends to be sold, or given to a charitable organization or sold. The Library does not accept donations of textbooks or back issues of magazines. Professional Ethics The Winchester Public Library's Collection Development Policy is consistent with the American Library Association Code of Ethics, Library Bill of Rights, Freedom to Read Statement, Resolution on Free Access to Libraries for Minors, and the Educational Film Library Association's Freedom to View Statement, and adopted by the Library's Board of Trustees. (See Appendices) Vanity Press/Self-Published Materials The Library does not purchase vanity press or self-published books of a nonhistorical nature and does not add this material to the collection. 770.00 Internet POLICY ON COMPUTER AND INTERNET ACCESS Introduction to the Internet: While traditional print sources offer us stability and the opportunity to compare and verify authenticity, the Internet in characterized by constant change and unpredictability. Its great strength is the vastness and wealth of information. It allows access to ideas, information and opinions from around the world. While its resources may be useful and enriching, they may also be outdated, inaccurate, and illegal, and even offensive and disturbing to some individuals. Time limits:Because demand often exceeds our supply of resources, the Library reserves the right to enforce time limits to the best of our ability and as equitably as possible. We require that each computer user log in using his/her own Minuteman Library Network (MLN) card. Visitors to Winchester who wish to use one of our computers may request a guest card. Use of the Internet: The Winchester Public Library does not monitor or exert control over information accessed through the Internet and is not responsible for its content. Patrons may not use library computers - or their personal computers on the library’s wireless network - to access the Internet for illegal purposes or to transmit threatening, obscene or harassing materials. Privacy: Library staff will treat the contents of electronic files as private and confidential and subject to any applicable Massachusetts laws governing the confidentiality of patron records. Although the Library keeps no records of activity on our public computers, our time management software does record login and logout times associated with the barcode on your library or guest card. This information is kept only for statistical reports that measure service and usage and will be purged as soon as it is no longer needed for these reports. However, the Library must make this information available if it is subpoenaed by an outside agency or a court of law. Some search warrants or subpoenas issued under the U.S. Patriot Act come with a “gag order,” preventing staff from telling patrons or the public that information has been provided to the FBI. The Library also reserves the right – in extraordinary cases – to use that information to investigate serious breaches of its policies. The Library and MLN assume no liability for loss of user privacy sustained while using our equipment. Children’s use of the Internet: In accordance with the American Library Association Library Bill of Rights and a supplemental document entitled Access to Electronic Information, Services, and Networks (Appendix D), the Library does not set an age limit on access to electronic information except that children under the age of eight must be accompanied by an adult when using the public access computers. Parents or guardians must assume sole responsibility for the information selected and accessed by their children. The Children’s Room serves preschool through fifth grade. Internet computers in the Children’s Room are intended for the use of children ages 11 years and younger. Older patrons will be asked to use the Internet computers in the Reference Room. Youth safety online: Ask the librarian for assistance if you need help handling any situation online. Never give out personal information such as your address, phone number, parents’ work address/phone number, or the name and location of your school without your parents’ permission. Never agree to get together with someone you “meet” online without first checking with your parents. If your parents agree to the meeting, be sure that it is in a public place and bring a parent along. Never send a person your picture or anything else without first checking with your parents. Do not respond to any messages that are mean or in any way make you feel uncomfortable. Talk with your parents about exploring online; show them some favorite sites. Let them know if you come across anything that makes you feel uncomfortable. (For further information on child safety, call the National Center for Missing and Exploited Children 1-800-THE-LOST.) Printing: Printed pages cost ten cents per page. Patrons may download information to diskettes which may be purchased at the Reference Desk for $1. The Library assumes no liability for any damage to user data while using our equipment. POLICY MANUAL COMPLETE TABLE OF CONTENTS 100.00 BUILDING AND GROUNDS 400.00 FEES / FINES / LOAN PERIODS / PRIVILEGES APPENDIX A Freedom to Read Statement (ALA) APPENDIX B Freedom to View Statement (ALA) APPENDIX C Library Bill of Rights (ALA) APPENDIX D Access to Electronic Information (ALA)
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